Exhibitor Info

40th Annual Creative Craft Fair
(Click Here To Apply Now)

November 10-12, 2017
Pearkes Recreation Centre, 3100 Tillicum Road, Victoria B.C.

Grayer Pottery
Grayer Pottery

Application Requirements

Entries are selected on the basis of originality, quality, overall aesthetics and public appeal. No critique is given of crafts.

Guidelines

Applicants can be the artisan, designer, and producer of goods to be sold. Exhibitors unable to attend may send a family member, friend or staff to assist in sales. High quality fair trade imports & commercial goods accepted.

FOOD EXHIBITORS must have:

  1. A food safe sanitation Certificate
  2. A provincial food permit
  3. Meet with the Canadian Food Agency basic labeling requirements for prepackaged foods
  4. Fill out health food authority application
  5. Provide and use a hand washing station according to the health authority requirements

Show Promotion

Creative Craft Fairs is advertised extensively through newspapers, editorial coverage, radio, television, magazines, outdoor signage and more. Some of our most valuable advertising comes through word of mouth from customers returning year after year! Posters and flyers promoting the show are available for participants and are also distributed throughout Victoria.

Booth Information

Booths come in 3 sizes and include:

  • 1 free table (exhibitors may bring their own table(s), racks, display units etc.)
  • 1 free chair
  • 750 watt outlet
  • 8 foot back drape
  • GST
  • Wi-Fi Internet

Booth Prices

  • 8 ft. front x 8 ft. deep are $440 (2 payments of $220)
  • 10 ft. front x 10 ft. deep are $480 (2 payments of $240)
  • 20 ft. front x 10 ft. deep are $800 (2 payments of $400)

Corner Booths

For an extra $60 we can place any booth on a corner. Corner booths are limited and allotted on a first come first serve basis. Corners must also be prepaid with the application.

Sharing A Booth

Sharing a booth is allowed for half the booth price, plus the application fee. Please let us know if you need assistance in finding an exhibitor to share a space.

Power

Exhibitors requesting over 750 watts must indicate this on the application form. If you require power over 750 watts, additional charges will apply and a Display order form will be sent to you in October.

Carpeting

Booth carpeting is not necessary, though for comfort and aesthetics, Creative Craft Fairs encourages you to carpet your booth.

Badges

Participants and booth helpers must wear a Badge. Please order extra ones for helpers on the application form.

Exhibitor Setup Time

Set up time for exhibitors is Thursday Nov. 9, 4pm-8pm

Payment

ALL BOOTH FEES MUST BE INCLUDED WITH APPLICATION

  • Please send an Interac E-Transfer of half or total booth payment to
    creativecraftfairs(at)gmail(dot)com on date of applying

OR:

  • Application Fee $12 per applicant, due at time of application
  • Booth Deposit Cheque (half of booth cost) post dated May 1, 2017
  • Booth Deposit Cheque (half of booth cost) post dated Sep. 1, 2017
  • Extra tables $21 each, post dated Sep. 1, 2017
  • Extra Chairs $5 each, post dated Sep. 1, 2017
  • Corner Booth $60, post dated Sep. 1, 2017

Please do not send cash. Extra tables, chairs, & corner charges may be added to the LAST CHEQUE.

BOOTH FEES, TABLE RENTALS AND OTHER EXTRAS WILL BE REFUNDED IF YOUR APPLICATION IS NOT ACCEPTED.

ENCLOSE YOUR BOOTH FEES, BY CHEQUE OR MONEY ORDER, PAYABLE TO:

WEST COAST CRAFT FAIR INC.
943 Darwin Ave.
Victoria, B.C.
V8X 2X8

Application Deadline

SPACE IS AVAILABLE for Nov 10-12 2017 show.

Please send application form by May 1. However, if you receive this information after May 1 do not hesitate, YOU MAY STILL APPLY, booths are allotted depending on space availability. If your category has been filled there is a waitlist. If you are accepted but placed on the waitlist, your cheques for booth fees will not be cashed until you are placed.

Application Checklist

  • The completed application form
  • Application fee (due of date of applying)
  • INTERAC E-Transfer to creativecraftfairs(at)gmail(dot)com OR Postdated cheques payable to West Coast Craft Fair Inc.
  • 3 colour photos of recent work, including close-ups (send by email or snail mail) *
  • A stamped, self-addressed envelope for your return of photos (if sending photos by snail mail).
  • 1 booth display photo if possible.

PLEASE DO NOT SEND SAMPLES.

* If we have your photos on file you do not have to send them in again

Exhibitor’s Agreement

By applying I hereby understand the following and agree that:

  1. The $12 Application Fee is Non-Refundable
  2. All photos that are submitted for jury, are done so at your own risk, and that Fair Management shall not be responsible for their receipt or condition, nor for their return, unless return postage is enclosed.
  3. IF YOU CANCEL:
    1. after receiving your acceptance letter and before September 1, you will receive a booth refund, minus a $50 cancellation fee.
    2. between September 1 and September 30 you will forfeit the BOOTH DEPOSIT (50% of the booth fee).
    3. after October 1, you will forfeit the ENTIRE BOOTH FEE (100% of the entire BOOTH FEE).
  4. You will be fully responsible for any damage to facility property or premises incurred by yourself or any persons connected with your booth.
  5. You hereby release the facility and Craft Fair Management and their Agents from any responsibility in the case of loss or damage to your goods or possessions.
  6. You also render harmless the above-mentioned Management, etc., against all claims by purchasers of your goods which prove to be defective or which cause injury or damage.
  7. Acceptance to one show does not automatically guarantee your acceptance to shows every year.
  8. You understand that EXHIBITORS WHO REMOVE A BOOTH FROM THE SHOW PRIOR TO THE DESIGNATED SHOW CLOSING TIME WILL AUTOMATICALLY BE REMOVED FROM THE MAILING LIST.

Click Here To Apply Now

The most established fair on Vancouver Island, British Columbia!