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Application Requirements

Entries are selected on the basis of originality, quality, overall aesthetics and public appeal. No critique is given of crafts.

Guidelines

Applicants can be the artisan, designer, and producer of goods to be sold. Exhibitors unable to attend may send a family member, friend or staff to assist in sales. High quality fair trade imports & commercial goods accepted.

FOOD EXHIBITORS must have:

1. A food safe sanitation Certificate
2. A provincial food permit
3. Meet with the Canadian Food Agency basic labeling requirements for prepackaged foods
4. Fill out health food authority application
5. Provide and use a hand washing station according to the health authority requirements

Show Promotion

Creative Craft Fairs is advertised extensively through newspapers, editorial coverage, radio, television, magazines, outdoor signage, social media and more. Some of our most valuable advertising comes through word of mouth from customers returning year after year! Posters and flyers promoting the show are available for participants and are also distributed throughout Victoria.

Booth Information

Booths come in 2 sizes and include:

• 1- 8ft (exhibitors may bring their own table(s), racks, display units etc.)
• 2 chairs
• 750 watt outlet
• 8 ft back drape & pipe
• 8ft side drape & pipe
• GST
• Wi-Fi Internet

EXTRA tables and chairs must be ordered through the display company.

Booth Prices

• 10 ft. front x 10 ft. deep are $560 (full payment OR 2 payments of $280)
• 20 ft. front x 10 ft. deep are $990 (full payment OR 2 payments of $495)

Corner Booths

For an extra $65 we can place any booth on a corner. Corner booths are limited and allotted on a first come first serve basis. Corners must also be prepaid with the application. A corner booth is located at the end of a row of inline or linear booths. It has two sides of the four sided booth open to aisles.

Sharing A Booth

Sharing a booth is allowed for half the booth price, plus the application fee. Please let us know if you need assistance in finding an exhibitor to share a space. We suggest exhibitors share a corner aisle booth, there’s more frontage and they fit 2-8ft tables (corners aisle are $65.00 more). Please note both exhibitors must pay the $15 application fee.

Power

Exhibitors requesting over 750 watts must indicate this on the application form.

Badges

Participants and booth helpers must wear a Badge. Please order extra ones for helpers on the application form.

Exhibitor Setup Time

Set up time for exhibitors is Thursday Nov. 9, 4pm-8pm and Friday Nov.10, 8:45am-11am. 

Payment

• Please send an Interac E-Transfer including $15 application fee AND total booth payment OR half booth payment to
  creativecraftfairs(at)gmail(dot)com on date of applying (Please note bank receipt will read West Coast Craft Fair Inc. & no password is required)

BOOTH FEES WILL BE REFUNDED IF YOUR APPLICATION IS NOT ACCEPTED.

Credit Card Payment

We accept credit card, a 2.9% fee will be added to booth payment.  Please let us know if you would like to pay by credit and we will email an invoice via Square.

Application Deadline

Please send application form by May 1. However, if you receive this information after May 1 do not hesitate, YOU MAY STILL APPLY, booths are allotted depending on space availability. If your category has been filled there is a waitlist.

Application Checklist

• The completed application form
• Application fee (due of date of applying)
• INTERAC E-Transfer to creativecraftfairs(at)gmail(dot)com
• 2 photos of recent work, including close-ups (send by email) OR indicate website, instagram or Facebook address on application form
• 1 booth display photo if possible however not required.

* If we have your photos on file you do not have to send them in again

Floor Plan

Creative Craft Fair management determines exhibitor placements. There will be a section for artisans and a section for fair trade and imports.
Click on the image below for a larger version.

Exhibitor’s Agreement

By applying I hereby understand the following and agree that:

1. The $15 Application Fee is Non-Refundable
2. All photos that are submitted for jury, are done so at your own risk, and that Fair Management shall not be responsible for their receipt or condition, nor for their return, unless return postage is enclosed.
3. IF YOU CANCEL:
   1. after receiving your acceptance letter and before September 1, you will receive a booth refund, minus a $60 cancellation fee.
   2. between September 1 and September 30 you will forfeit the BOOTH DEPOSIT (50% of the booth fee).
   3. after October 1, you will forfeit the ENTIRE BOOTH FEE (100% of the entire BOOTH FEE).
4. You will be fully responsible for any damage to facility property or premises incurred by yourself or any persons connected with your booth.
5. You hereby release the facility and Craft Fair Management and their Agents from any responsibility in the case of loss or damage to your goods or possessions.
6. You also render harmless the above-mentioned Management, etc., against all claims by purchasers of your goods which prove to be defective or which cause injury or damage.
7. Acceptance to one show does not automatically guarantee your acceptance to shows every year.
8. You understand that EXHIBITORS WHO REMOVE A BOOTH FROM THE SHOW PRIOR TO THE DESIGNATED SHOW CLOSING TIME WILL AUTOMATICALLY BE REMOVED FROM THE MAILING LIST.
9.  1. Participation includes possible exposure to and illness from infectious diseases including but not limited to COVID-19. While particular rules and personal discipline may reduce this risk, the risk of serious illness and death does exist.  2.  I knowingly and freely assume all such risks related to illness and infectious diseases, such as COVID-19, even if arising from the negligence or fault of the Released Parties; and  3.  I hereby knowingly assume the risk of injury, harm and loss associated with the participation, including any injury, harm and loss caused by the negligence, fault or conduct of any kind on the part of the Released Parties.  Released Parties is defined as West Coast Craft Fair Inc. (doing business as Creative Craft Fairs) and its employees, exhibitors and vendors and their employees, patrons, the general public and any other attending the fair.